Office of the Director of National Intelligence Seal

12170 - Executive Support Assistant - GS-13

Virginia-Northern Virginia

Component Mission

PARTNER ENGAGEMENT COMPONENT MISSION The mission of the Office of the Assistant Director of National Intelligence for Partner Engagement (ADNI/PE) is to "Advance partnerships and responsible intelligence and information sharing to enhance decision-making" while we lead and effectively manage a diverse and highly skilled workforce; strengthen partnerships to enable integration, promote mutual understanding, and support accountability; promote interoperable capabilities to drive intelligence and information sharing while protecting privacy, civil liberties, and civil rights; optimize intelligence and information sharing to identify and address threats and opportunities; and develop and implement repeatable business practices to support PE decision making and achieve mission performance.

Major Duties and Responsibilities (MDRs)

• This position provides Executive Support to two PE Divisions. Duties require knowledge of a variety of office skills, clerical and administrative procedures and requirements, and the ability to apply such skills in a way that increases the effectiveness of others.

• Plan and manage the Division Directors' calendars and evaluate e-mail and correspondence to determine and prioritize action items and coordinate responses within established deadlines;

• Plan, evaluate, monitor, and facilitate the dissemination of sensitive information and documentation and alert leadership regarding issues that impact the office;

• Review all correspondence/assessments/packages for content, ensuring complete information, background, and references and editing for appropriate format, grammar, and spelling.

• Effectively plan and resolve complex administrative problems by scheduling and when necessary rescheduling planned meetings, identifying appropriate contacts, administering databases and files, and finding new information sources;

• Plan and effectively coordinate senior-level visits and high-level events and meetings, ensuring arrangements of security clearances, VIP parking, and building access, and researching and preparing background information on attendees, and planning and developing meeting agendas; and,

• Plan and arrange sensitive and complex domestic and foreign travel documents and plan, prepare, and coordinate schedules, itineraries, passport/visa requests, lodging, and travel accounting; plan and support the transportation of material and people.

Mandatory and Educational Requirements

• Extensive knowledge of office management and administrative functions involving logistics, facilities, budget, finance, contracts, travel, security and HR procedures and systems - to include knowledge of administrative regulations, policies, entitlements, allowances, and unique authorities;

• Extensive knowledge of organizational protocol policies and procedures and of quality assurance procedures to ensure data integrity and timeliness; extensive knowledge of filing and records management systems and practices;

• Demonstrated interpersonal, organizational, and problem-solving skills, including the demonstrated ability to develop positive working relationships and networks with internal and external senior leaders, managers and staff while managing competing priorities and maintaining a high level of attention to detail;

• Thorough knowledge and skill in the application of office support computer applications for word processing, spreadsheets, presentations, administrative applications (travel/accounting/etc.), e-mail, calendars, and database storage/retrieval.

• Extensive knowledge and skill in ODNI and IC standards for correspondence, English grammar, spelling, punctuation, and proofreading, as well as oral and written communication skills sufficient to compose and deliver responses to customers.

Desired Requirements

• A minimum of five years of relevant experience; and/or

• Experience in the ODNI.

Applicants from Federal Agencies outside the IC, please visit www.dni.gov and search the vacancy number for directions on how to apply to this vacancy.
What To Expect Next

The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 30 days of the closing date of this announcement. Due to the large number of applications received, applicants will be contacted ONLY if they have been selected for an interview.

1. IC employees must apply by the vacancy close date. The IC employee application should include the following...
a. A brief (two-page limit) candidate resume or biographical summary.
b. A short narrative describing the applicant's qualifications (general and specific) for the joint duty rotational assignment.
2. Consistent with IC Standard 601-1, IC employees must be nominated by their employing (home) element within 10 days of the vacancy close date in order to be considered by the gaining element. Please contact your employing element's Joint Duty Program Office for nomination procedures as some agencies may require written supervisory endorsement at the time of application. IC Element Joint Duty Program Office contact info can be found at: https://jointduty.dni.ic.gov/Contacts.aspx

Any application sent directly by an IC employee to the gaining element will not be considered.

ODNI Recruitment Team B

Enterprise Management & Support
McLean, VA